Exhibitor

Secure your space at the 2011 RICA-RTG Fall Forum on November 2-3.

Exhibiting at the Fall Forum is a great way to gain exposure to the industry’s top decision makers all at one time. With the challenges facing the industry today, management professionals are looking for products and services that can help them develop a competitive edge, efficiently and effectively.

RICA-RTG Members                        $1,100 Before Oct. 1

  • Listing on Exhibit Sponsorship sign
  • Name in on-site program
  • Exhibit includes 8” skirted table, two chairs, and option to set up exhibit between 9:30am and 11am on Wednesday and tear down exhibit on Thursday
  • One complimentary registration to the RICA/ RTG Fall Forum and one exhibit booth at the Welcome Reception
  • Electronic registration mailing list of attendees prior to Fall Forum

$595 additional registrations

Non-Members            $1,650 Before Oct. 1            ($2100 Value)

  • Listing on Exhibit Sponsorship sign
  • Name in on-site program
  • Exhibit includes 8” skirted table and two chairs
  • One complimentary registration to the RICA/ RTG Fall Forum and one exhibit booth at the Welcome Reception
  • Electronic registration mailing list of attendees prior to Fall Forum
  • One year complimentary RICA or RTG Associate Membership

$695 additional registrations

EXHIBIT HOURS
Wednesday, November 2
5:30 p.m. to 7:30 p.m.

INSTALLATION AND DISMANTLING OF EXHIBITS
Exhibits may be set up any time after 3:00 p.m. on Wednesday, November 2 and must be in place by 5:00 p.m.  Dismantling of exhibits may begin immediately after the reception.

SHIPPING INFORMATION
Exhibit materials may not arrive at the hotel/convention center prior Friday, October 28.  Ship exhibit materials to:

Sheraton Phoenix Downtown
340 North Third Street
Phoenix, Arizona 85004
602-262-2500
c/o RICA-RTG

USE OF EXHIBIT SPACE
(a) No Exhibitor shall assign, sublet, or share the space assigned without the consent of RICA. Additional charges may apply. Exhibitors must display goods or services manufactured or dealt with by them in their regular course of business, unless otherwise approved by RICA. Exhibit space is for the sole use of the exhibitor named on the registration. Only contracted companies are entitled to a listing in the program and Conference Website.

(b) In the event that the Exhibitor fails to install or have installed its display within the time limit set prior to the opening of meeting or fails to comply with any provisions concerning the use of the display space, RICA shall have the right to take possession of said space and resell same, or any part thereof.

(c) Exhibitors are required to have their exhibit space neat and orderly at all times.

(d) An attendant must be in charge of the exhibit display during the scheduled exhibit hours.

LIABILITY
RICA makes no warranties or representations of any kind, whether expressed or implied, for its services and for meeting. Except as otherwise provided therein, in no event whatsoever shall RICA be liable to the Exhibitor for any direct, indirect, incidental, special, consequential, punitive, exemplary or similar damages arising out of or in connection with the conduct or cancellation of meeting, including, but not limited to, loss of business profits, business interruption, electronically transmitted data, and the like, even if the Exhibitor has been advised of the possibility of such damages.

The Exhibitor understands and agrees that RICA, its officers, agents or employees shall not in any manner be responsible for the loss, theft or damage to any of the goods, wares, chattels, or equipment exhibited in the Exhibitors allotted space or placed therein, or while in transit to or from the building. The exhibit of the Exhibitor as well as all of its personal property situated in the allotted space remains therein at the sole risk of the Exhibitor.

The Exhibitor further specifically agrees that it will exhibit its products, accessories, supplies, and equipment in such a manner as not to cause injury to the public, visitors, guests, employees, or any other person on the premises. The Exhibitor agrees to indemnify and hold harmless RICA, its officers, agents, and employees from any claims or claim of any nature whatsoever arising by reason of any damage sustained by any person, or to any property upon said premises.

CANCELLATION POLICY
All exhibitor cancellations must be made in writing and received by RICA conference staff 30 days prior to the start of the meeting to receive a 75% refund. Cancellations with less than 30 days notice will NOT be refunded.

QUESTIONS
For more information about sponsorships or exhibit space please feel free to contact Courtney Purchis at 866.472.1209 or events@ricalliance.org